The Administrative Assistance is responsible for coordinating various calendars, taking phone calls and messages, sending emails, prepping for large meetings and presentations, capturing notes in meetings, and many other related tasks.  The Administrative Assistance coordinates the collection, correlation, and tracking of data which includes prospective clients, competitors’ products, feedback from users, social media, and feature requests.

Administrative assistants are typically outgoing and friendly people who work well with many leadership personality types. Strong administrative assistants excel at organization, management of multiple peoples' time and expectations, and have a self-starter attitude, getting things done before others recognize the need.

Responsibilities Include

• Organize and maintain files and databases in a confidential manner
• Manage communication including emails and phone calls
• Screen phone calls, redirect calls, and take messages
• Schedule appointments, meetings, and reservations as needed
• Receive deliveries; sort and distribute incoming mail
• Maintain and order office supplies
• Receive invoices and review for accuracy
• Coordinate staff travel arrangements including transportation and accommodations
• Research and compare similar competitor products
• Assist with sales and marketing campaigns

Requirements Include 2+ years experience and

• Proficient computer skills, including Microsoft Office
• Strong verbal and written communication skills
• Comfortable with routinely shifting demands
• High degree of attention to detail
• Data entry experience
• Working knowledge of general office equipment

Pluses

• Experience with using scheduling, payroll, billing, or financial systems
• BS or BA in Business Administration